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Reporting Local Deployment Activities

As MRC units could possibly be called into service at any given moment within their own community, it is important to stress the need to provide accurate and up-to-date information about your unit’s activities. The Office of the Civilian Volunteer Medical Reserve Corps (OCVMRC) uses this information to promote understanding of the MRC concept and raise awareness of the MRC network amongst senior leaders and other stakeholders. By regularly reporting your activities, you help others to realize the true scope of MRC activities and increase the credibility of the MRC network.

You should report through your unit profile on the MRC Web site. For more information on reporting activities, go to: http://www.medicalreservecorps.gov/ActivityReporting. In addition, you can provide copies of after-action or other reports via e-mail to mrcdeployment@hhs.gov. Please see below for helpful tips on what to include, standard definitions, and an example of a solid report.

When reporting on your deployment-related activities, please be sure to include the following:

Date of the activity
Activity focus
Activity type
Number of MRC member participants
Description of the activity
Statement about the impact of MRC participation in/on the activity

Please avoid the use of acronyms without first spelling out the term(s). Below is a sample report for an H1N1-related activity:

Date of Activity: 10/21/2009
# of MRC Member Participants: 80
Focus of Activity: Response
Type of Activity: H1N1 Planning/Response
Activity Description: Members of the Example County MRC participated in an H1N1 flu vaccination clinic led by the local health department. Eighty MRC members filled various clinical and non-clinical positions in the flu clinic.
Impact: More than 750 H1N1 flu vaccinations were given to senior citizen community members. Due to the success of this event, the health department has now designated the MRC to play a lead role in implementing their school-based vaccination clinics. The economic value of the MRC members donated time was approximately $9,600.

Several MRC units have requested guidance on the use of terminology such as “stand-by” and “activation.” The following are commonly accepted definitions:

Monitoring/Stand-by—An incident has occurred. The MRC Unit leader is following the media closely and making first contact with partners to create awareness.
Alert—The effects of the incident may warrant activation, the MRC Unit leader is reviewing call down tree and making volunteers aware of potential activation.
Activated—The sponsor organization (or a local partner) has requested assistance and MRC volunteers are actively assisting with efforts within their local jurisdiction.
Deployed—MRC members utilized outside local area for a state or a federal response.
Demobilization—MRC volunteers are no longer participating in the response and have returned home.

Last Updated on 1/8/2010